JOB TITLE: Executive Assistant to the Executive Director
Date: 25 MARCH 2026
ABOUT US
Ash Properties & Constructions Ltd is seeking a smart, polished, and highly organized Executive Assistant to the Executive Director.
This is a business-facing role for someone who can bring order, speed, coordination, and follow-through into a fast-moving real estate business. The successful candidate will support the Executive Director by helping to keep daily operations well organized, ensuring important follow-ups are not missed, keeping client conversations moving, preparing for meetings and inspections, maintaining visibility on active matters, and improving internal coordination across the business.
This role is not a personal assistant position. It is a professional executive support role designed to improve the effectiveness of the Executive Director every day.
Key Responsibilities
- Manage the Executive Director’s calendar, appointments, meetings, and reminders
- Confirm meetings, inspections, and business engagements in advance
- Keep follow-ups active and ensure important matters are not neglected
- Support client coordination and help keep conversations moving professionally
- Prepare the Executive Director for meetings, inspections, and key business discussions
- Maintain visibility on pending tasks, active matters, and business priorities
- Keep tabs on internal teams to ensure updates, timelines, and responsibilities are properly followed through
- Maintain organized records, documents, and business correspondence
- Reduce administrative burden through strong coordination and structured support
- Drive when required for business-related movement, inspections, and appointments
Requirements
- Must be able to drive and possess a valid driver’s licence
- Strong organisational and follow-through ability
- Good written and spoken communication skills
- Professional presence and sound judgment
- Smart, articulate, and business-minded
- Proficient in Microsoft Office
- Able to use macOS, iOS, and Android devices comfortably
- Must be available to work from the office full-time
Ideal Candidate
The ideal candidate is polished, dependable, discreet, and highly organized. They should be able to think clearly, communicate professionally, manage moving priorities, and bring structure to a demanding business environment. Above all, they should be capable of making the Executive Director more effective through strong support, coordination, and follow-through.
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